Tagging Transactions

Overview

Tags help you categorize transactions for better organization, reporting, and tax preparation. You can create custom tags, add notes, and attach supporting documents to each transaction.

Why Use Tags?

Tax Categorization

Separate income from expenses for accurate tax filing

Project Tracking

Track revenue and costs by client or project

Grant Reporting

Generate clean reports for grant auditors

Expense Analysis

Understand spending patterns by category

Common Tag Examples

Revenue Tags

Customer Payment - Income from clients
Grant Funding - Grant disbursements
Investment - Funding rounds
Interest/Yield - DeFi earnings

Expense Tags

Vendor Payment - Payments to suppliers
Salary - Employee compensation
Gas Fees - Transaction costs
Software/Tools - SaaS subscriptions
Marketing - Advertising expenses
Contractor - Freelancer payments

Other Tags

Transfer - Moving funds between own wallets
Asset Purchase - Buying tokens/assets
Refund - Returns or reimbursements
Personal - Personal expenses (if mixing personal/business)

Creating Tags

Go to Settings

Navigate to Settings → Tags

Create New Tag

Click + New Tag

Set Tag Details

Name: Tag label (e.g., “Customer Payment”)
Color: Choose a color for visual identification (optional)
Type: Income or Expense

Save

Click Create Tag to save

Tags are workspace-specific. If you’re in an organization workspace, all members can use the same tags.

Single Transaction

Go to Transactions page
Click on a transaction to open details
Click Add Tag button
Select one or more tags from the dropdown
(Optional) Add a note describing the transaction
(Optional) Upload attachments (invoices, receipts, contracts)
Click Save

Bulk Tagging

To tag multiple transactions at once:

Select Transactions

Check the boxes next to transactions you want to tag

Open Bulk Actions

Click Bulk Actions in the top toolbar

Choose Tag

Select Add Tag and choose the tag to apply

Apply

Click Apply to [N] transactions

Use filters to quickly find related transactions before bulk tagging (e.g., filter by token, wallet, or date range).

Adding Notes

Notes provide context for transactions that tags alone can’t capture.

Example Notes:

“Payment from Client X for Q4 2024 services”
“Vendor payment for design work - Invoice #12345”
“Grant disbursement - Phase 1 milestone”
“Monthly SaaS subscription - Adobe Creative Cloud”

Best Practices:

✅ Include invoice/reference numbers
✅ Mention client/vendor names
✅ Note the purpose of payment
✅ Reference related projects
❌ Avoid storing sensitive information (passwords, API keys)

Attaching Documents

Upload up to 10 files per transaction to keep supporting documentation organized.

Supported File Types

Invoices - PDF, DOC, DOCX
Receipts - PDF, PNG, JPG
Contracts - PDF
Correspondence - PDF, TXT

How to Attach

Open transaction details
Scroll to Attachments section
Click Upload File or drag & drop
Files are automatically saved

Maximum file size: 10 MB per file. Maximum of 10 files per transaction.

Filtering by Tags

Once you’ve tagged transactions, use filters to analyze specific categories:

Go to Transactions page
Click Filters button
Select Tags dropdown
Choose one or more tags
View filtered results

Filter Combinations

You can combine filters for powerful analysis:

Tags + Date Range = “Customer Payments in Q1 2024”
Tags + Wallet = “Vendor Payments from Operations wallet”
Tags + Token = “All USDC salary payments”

Tag Management

Editing Tags

Go to Settings → Tags
Click the ⋮ menu next to a tag
Select Edit
Update name or color
Save changes

Editing a tag automatically updates it on all transactions using that tag.

Deleting Tags

Deleting a tag removes it from all transactions. This action cannot be undone.

To delete a tag:

Go to Settings → Tags
Click the ⋮ menu next to a tag
Select Delete
Confirm deletion

Merging Tags

If you have duplicate or similar tags:

Create a new consolidated tag
Use bulk actions to re-tag transactions
Delete the old tags

Tag Analytics

View tag-based insights on the Dashboard:

Income by Tag - Pie chart showing revenue breakdown
Expenses by Tag - Understand spending patterns
Top Tags - Most frequently used tags
Monthly Trends - Tag usage over time

Best Practices

Keep tags simple and consistent

Use clear, standardized names. Avoid creating too many similar tags (e.g., “Client Payment” vs “Customer Payment”).

Tag as you go

Tag transactions immediately after they occur instead of in bulk during tax season.

Use bulk tagging for patterns

If you receive monthly payments from the same address, tag them in bulk to save time.

Add notes for unusual transactions

For transactions that might be confusing later, add detailed notes.

Attach supporting documents

Upload invoices and receipts for audit trails and tax purposes.

Team Collaboration

In organization workspaces:

Role	View Tags	Add Tags	Bulk Tag	Edit Tags	Delete Tags
Admin	✅	✅	✅	✅	✅
Contributor	✅	✅	✅	✅	❌
Viewer	✅	❌	❌	❌	❌

How-to Guides